MINUTES
Sarpy County Agricultural Society
June 27th, 2011
8:00 PM
Sarpy County Fair Grounds School Building

1. Roll Call: Called to order by President Rich Jansen @ 8:00 pm Present Heitman, Finney, Sedlacek, Simmons, Percifield, Knott, Jim Jansen, Smisek, Stoecklein, Nolte, Heinert, Rich Jansen

2. Proof of Publication: Present by Scott Heitman

3. Public meeting notice and proof of Public Meeting Laws. Noted by Rich Jansen it’s posted on the school building north wall.

4. Approval of minutes of May 23rd 2011 meeting. Motion by Simmons to approve the May minutes. Second by Knott CARRIED

5. Treasures Report and approval of payment of bills. See Page 2. Motion by Nolte to approve the treasures report. Second by Nolte CARRIED

6. Property Managers Report.1. Water problems in old office (Stoecklein) Replace the supply line and meter.2. Louie reported no rentals until after the fair.

7. Old Business
     1. Vision Committee Report
     2. Vision Committee Grounds Plan Report (Travis). Travis explained the flood plan map. Presented a master plan for 5-20 yrs into the future. Rick Knott made a motion to make a model of the master plan to present to the           public. Second by Simmons CARRIED

8. New Business
    1. Approval of 2011 Fair Contracts: Jim Clark Chainsaw Artist $850/day for $4250.00 plus the cost of lodging. Motion by Simmons to approve the contract as presented. Second by Heinert. CARRIED
    2. Approve the mill levy request to stay the same as 2010. Motion by Finney to adopt Resolution No 1-2011 to request a levy allocation to the county board for the amount of $67,162 for the general fund and $80,000 for          Capital Construction Fund with a total of $147,162.00 Second by Stoecklein. Voting YES Heitman, Finney, Simmons, Sedlacek, Percifield, Knott, Jim Jansen, Smisek, Stoecklein, Nolte, Heinert, Rich Jansen.
    3. Review of work days prior to fair. 2 Mondays before the fair.

9. 4-H Report

10. Communication from the public
    a. Chad Krapp thanked us for the rental of the hog show.
    b. Springfield Fire & Rescue reported they would not be able to have staff during the daytime hours of the fair. They will be able to staff the fair after 6:30pm. They recommend us to hire Omaha Ambulance during the day at         $45.00/hour.
    c. Kathy Mann with Luvalamb presented her schedule for the fair.
    d. Need help for the Gretna Days parade.
    e. Morning Blend for advertising.
    f. Review emergency management agreement with Humane Society.

11. Adjourn: Motion by Percifield to adjourn at 9:52 pm Second by Simmons

Sarpy County Ag Society
Treasure’s Report
June 27, 2011

Account Balance
Savings             $98,221.58 as of 5-31-2011
Checking            $70,010.11 as of 5-31-2011
Monthly Check register is attached and checks have been reviewed by Joe Smisek
Bills for Approval
Bennington Equipment Hyd.         Quick couplers, Oil & Filters $252.54
Casey’s General Store                  Fuel $216.20
Enterprise Locksmiths, Inc           Office Keys $53.50
TRB Architecture                        Office Drawings $792.00
QCI Dumpster                            for Office Demo $200.00
Tony Long Wash                         Rack Valves $197.02
Tony Long                                 Office Welding $75.00
Scott Stoecklein                         Mowing $315.00
Dave Stoecklein                         Tractor Rental $2000.00
Terry Hughes Tree Service          Stump Removal $200.00
Pickett Construction                   Office Remodel $15,000.00
Haffke Plumbing                        Office Remodel $2250.00
Haffke Plumbing                        4H bldg Plumbing Repairs $674.00
Rick Knott                                 Livestock Ring Mats $3099.81
Doug Kelly                                 Livestock Bldg Concrete Work $3219.00
Dave Stoecklein                         Office Remodel $27.98
Notes
Commercial Booths Deposits total $5,075 to date vs. $17,700 in 2010.
Donations total is $0 to date vs. $16,900 in 2010.
Nebraska State Tax Application has been filed.
Travelers Insurance has billed us an additional $5,264.00 for workmen’s compensation due to an audit. We have filed additional paperwork requesting this be removed.
Approval Requests
Motion to approve Treasure’s Report & Pay bills.