Minutes
Sarpy County Agricultural Society
September 19th, 1011
8:00 PM
Sarpy County Fair Grounds Office

1. Roll Call: Called to order by Rich Jansen at 8:00 pm. Present are: Heitman, Finney, Nolte, Simmons, Stoecklein, Smisek, Percifield, Knott, Sedlacek, Heinert, Rich Jansen, Excused absence Jim Jansen
2. Proof of Publication: Presented by Heitman
3. Public meeting notice and proof of Public Meeting Laws: Noted by Jansen on the fair office wall.
4. Approval of minutes of August 22nd, 2011 meeting. Motion by Finney to approve the minutes. Second by Knott. CARRIED Percifield abstain (not present)
5. Treasures Report and approval of payment of bills. (See Below)
6. Property Managers Report. Amy Bellows with the Diabetes Association requested the fair grounds to be donated for the TourdeCure on Sunday June 3rd, 2012. Also request the livestock arena in case of inclement weather. Motion by Heitman to approve the reduction of rate to $500.00 Second by Nolte. CARRIED Herb Aschtgen rented the building and the 4-H building kitchen was a mess. The urinal leaked. Requesting to get some rental back. Motion by Knott to reimburse Herb $200.00 for cleaning the building prior to his rental. Second by Nolte CARRIED
7. Old Business
8. New Business 
   a. 2012 Fair Contracts
9. 4-H Report
10. Communication from the public
11. Adjourn Motion to adjourn @ 8:30 by Simmons. Second by Nolte Approved.

September Treasures Report
Account Balance
Savings         $48,259.60    as of    8-31-2011
Checking       $72,663.30    as of    8-31-2011
Monthly Check register is attached and checks have been reviewed by Scott Heitman
Bills for Approval
Casey’s General Store      Fuel                                                  $1817.33
Marcotte Insurance         Insurance Adjustment                         $257.00
Controlled Comfort          Commercial Bldg A/C Repair                $289.50
TRB Architecture             Master Plan Presentation Renderings    $1575.70
Enterprise Locksmiths      Open Class Door Lock Repairs             $270.00
Amy Green                     Trees and Flowers                              $361.86
Gretna Co-op                  Bob Green Propane 100 lb bottle         $65.00
Rick Knott                      Picture Frame Supplies                        $596.09
Bennington Equipment    Quick Couplers                                   $53.48
Wes Buller                      Door Repairs                                     $75.00
Notes
Commercial Booths Deposits total $14,582.50 to date vs. $17,700 in 2010.
Donations total is $15,025 to date vs. $16,900 in 2010.
Travelers Insurance has billed us an additional $5,719.00 for workmen’s compensation due to an audit. We have filed additional paperwork requesting this be removed. The Audit adjustment for 09/10 year has been reduced to $312.00. We are currently working on the 10/11 adjustment for $1656.
Approval Requests
Motion to approve Treasures Report &Pay bills. Motion by Nolte to approve the treasures report. Second by Simmons CARRIED